CoachBase: An Alternative to Practice for Coaches
Practice is a legitimate option for coaches looking to organize client work. CoachBase is a better fit when you want the day-to-day relationship—not merely the admin around it—to have one calm, connected home. CoachBase starts at $39/month for Solo, with a 14-day Pro trial that requires no payment info, monthly billing only, and Stripe’s standard processing rates plus a 1% CoachBase platform fee. Every plan includes unlimited clients, scheduling, invoicing, session notes, a client portal, and native video, with no core feature held back for an upgrade. For a section-by-section breakdown of both tools, read the full comparison at getcoachbase.com/vs/practice.
What Practice does well
- Practice has a real track record with coaches and a workflow many practitioners have already shaped their week around. If yours fits it, that is worth more than a feature list.
- Practice offers a free tier, which CoachBase does not. If you are pre-revenue or testing whether software helps at all, starting free is a reasonable way to find out before paying anyone.
- Any migration decision should start with your actual client volume, your existing data, and the working rhythm you already have. Switching tools costs a week you will not get back, and no comparison page can price that for you.
Choose CoachBase if
- You want client records, sessions, notes, goals, scheduling, invoices, and payments connected in one coaching-first workspace rather than stitched across five subscriptions.
- You want session notes tied to the specific session they came from, searchable and pinnable, with a timeline view across the whole relationship — not a chronological feed on the client profile that becomes twelve stacked entries after six months of biweekly work.
- You want predictable payment costs: Stripe’s standard rates plus a flat 1% CoachBase platform fee, the same on every plan, with no tier where the transaction cost changes.
- You want the full toolkit at the entry price. Custom fields, the client portal, native video, recurring invoices, packages and deposits all ship on the $39 Solo plan. Pro at $59/month adds AI session notes, AI action items, workflows and revenue analytics.
- You want two-way calendar sync with Google, Outlook and Apple, and video that runs inside the product rather than a link hand-off to a separate meeting tool.
- You are a solo coach or a small practice. Solo and Pro are single-seat; the five-seat Practice plan is coming soon.
Choose Practice if
- Your existing Practice setup already fits the way you work, and changing tools would create more disruption than benefit. That is a real answer, not a consolation one.
- You need a free plan today. CoachBase offers a 14-day Pro trial with no payment info required. Paid plans start at $39/month.
- You need something CoachBase does not have: single sign-on or SAML, a Zoom, QuickBooks, Xero, PayPal or Slack integration, insurance billing or treatment plans, a HIPAA Business Associate Agreement, or a team larger than five coaches. CoachBase is coaching software, not clinical software, and it does not pretend otherwise.
- You want annual billing. CoachBase bills monthly only for new customers.
Try it with your own practice.
Bring your clients, book a session, and see how CoachBase fits the way you work.
Start Free Trial14 days of Pro free. No payment info required.